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self assessment Archives | Paul Terry & Associates
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Defining success

No matter how we define success — our business skills must align with our business’ needs at each stage of growth.  The skills needed initially for an emerging business must deepen and expand as the business grows.  We must consistently and continually increase our management capacity to meet our business’ complexity.  And this can be a constant juggling act!

There is a lot we can learn from other small business owners.

I recently shared six key considerations for matching business skills with the complexity of a business. Then I shared advice from Heidi Gibson of The American Grilled Cheese Kitchen.  Now, here is some advice from another successful small business owner…

Rachel Saunders
Blue Chair Fruit

success

Rachel Saunders would describe herself as a complete neophyte when she started Blue Chair Fruit.  But, “what I lacked in experience, I had in determination.  Also, I had several bosses who were terrible managers and their negative examples helped orient me towards how I did NOT want to be!”

As Rachel’s business grew she realized that she had to pay attention to her business structure.  Instead of thinking about her business just in terms of herself or the people who worked for her at the moment, she started to focus on key roles and how they functioned together to support the business.  “Once I was able to step back and look at the staffing structure of my business, I was able to manage in a way that made more sense.”

Learning how to stream-line the business’ operations in general was also an important learning for Rachel.  “Big corporations can afford to have extra staff or waste, but a small or micro business cannot!  Over time, I was able to streamline things dramatically.  A leaner business is a stronger business, as long as everything is getting done!”

At one point Blue Chair Fruit Company was selling at eight farmers’ markets a week.  This was great exposure but ultimately not the most profitable sales channel.  “I realized that selling more product through a wholesale distributor, despite the lower profit margin, was actually a much cleaner, easier way to do business.  Since we scaled down to our three best farmers’ markets, our bottom line has improved!”

Rachel’s advice for success:

Take a step back and ask yourself if everything you are doing in your business is really necessary.

Determine what is actually working and worth the effort.  Scaling up is not always the answer.  Sometimes your business should be scaled back to increase profitability.  Look at your staffing.  Be clear about when and where you need the help.  How can jobs be structured to maximize efficiency?

Keep track and analyze your data.

Understand what activities lead to better returns.  Don’t commit yourself to a sales channel where you aren’t making any money.  Exposure alone isn’t good enough!


For Rachel and many other small business owners, business growth isn’t just about getting bigger.  It’s about developing the right business model and scale for success.  What does business success mean to you?

Check out Heidi Gibson’s advice for small business owners and my six tips for matching business skills to business complexity.

Grappling with change

The only thing constant is change.

As small business owners, we constantly navigate change. The ups and downs of product sales, hiring employees or letting them go, adjusting (or pivoting) our business model to match the marketplace, or simply dealing with our own drive and ambition. Change is inevitable and necessary for our businesses to survive and thrive.

change

Predictable changes
It would be nice to know when change is coming. We can then predict how it will affect us or our business—such as a seasonal spike (or dip) in revenue or a competitive advantage opportunity—and then plan for it. For significant shifts to our business we can take initiative and create transition plans. These plans can map out specific action steps and a management timeline. This could be for a new affiliation, a joint venture, a ownership succession or a business sale. Through a series of steps over months (or even years), we can make sure that a big change happens in the best way possible.

The unpredictable
Sometimes change happens to us. Someone we love dies, we get sick, we lose a contract, or someone important moves away. When something unexpected happens—either in our personal life or in our business—it can easily disrupt our world. We lose our sense of control and can be at a loss for what to do next. Are we going in the right direction? Are we on the right path? Should we be doing something else?

Here are some strategies that I find helpful when navigating unexpected changes.

Acknowledge the change and your fears.
When experiencing an unexpected change, it is natural to feel awful, fearful or just uncomfortable. The first step is to acknowledge what you feel and that you are in a difficult place. The situation usually doesn’t get better by pretending it didn’t happen.

Seek support.
Reach out to others to share what you are experiencing. Your loved ones and colleagues can help remind you that you are not alone. Your community will understand the impact of this change for you and can be there for you as you deal with it.

Be here now.
Mindfulness meditation (even for just a few minutes a day) and other awareness or spiritual practices can help you relax and stay calm. It can help you focus on the present moment, instead of worrying about what has happened or what will happen.

Put it in perspective.
How have you handled past changes or challenges, and what helped you? Support from friends? Taking care of yourself? Actively seeking solutions? Waiting patiently for a solution to come? How you dealt with past experiences may help you now.

Keep putting one foot in front of the other.
Sometimes, the easiest first step is to just keep moving! As a small business owner, your business passion is integral to who you are. Keep doing what you love. What you accomplish each day will help you deal with the challenge at hand.

Above all, though, be patient with yourself. We all have the capacity to adjust to what life throws at us… eventually!

A Birthday Reflection

take a break

No matter what we do, we get older every year! Our birthdays remind us of this fact and we can’t ignore it. It’s my birthday weekend so thinking about change is particularly on my mind.

Early birthdays came with exciting milestones: being old enough to stay out late, attend a concert without parental supervision, borrow and drive the family car, and finally get to vote. Now that I’m at an age when I get carded for senior discounts and asked to join AARP, birthdays take on a different kind of significance. Who is speeding time up?

I think we should celebrate birthdays at every age. There are all kinds of ways to do that — throwing a party, going out to eat with friends, or just sleeping in.

For a small business owner, it’s hard to take time off when the demands of the business are all consuming. Yet we must take a break …and once a year is a minimum! We need to find ways to create balance in our lives and birthdays are a great excuse and opportunity for reflection and celebration.

A Day For Myself
I have made it an annual tradition to not work on my birthday. If my birthday falls on a weekday, I do not schedule clients or teach classes. I spend at least part of the day alone, out of doors and, if possible, out of the city. I’ll go on a hike in coastal Marin, meditate at Spirit Rock or at the Green Gulch Zen Center, or just find a way to sit still somewhere. I reflect on the past year and think about the year ahead and what is most important in my business and in my life.

Getting away from my daily routine is often how I get the chance to think creatively as a business owner. On this annual birthday “retreat” I slow down to reflect on my life, my health, my family and every blessing no matter how small. This day of contemplation with fresh air and exercise does a lot for my spirit and helps me to recharge for the year ahead.

Celebrating the Season
My dear friend Cece, who has now passed, introduced me to the idea of a “birthday season” over a decade ago. It started for her by accident. Her many friends would call to take her out for breakfast, brunch or dinner on her birthday and she would get fully booked up for the day. Then she started making plans for the day before her birthday and the day after. Finally, she announced with great joy and laughter that she was officially celebrating her birthday season, which started 10 days before the date and continued for 10 days afterwards. She invented her own way to celebrate so that she could connect individually with all the people she cared about.

I love this idea and have enjoyed extending my birthday into a “birthday season”. I have introduced this to others and have implemented the concept for family members’ and close friends’ birthdays, too.

A New Tradition
My first grandson was born a year ago and it now makes the month of October even more significant to me. I’ve decided to start a new birthday tradition—spending special one-on-one time with him. This year it may be only a swing at the park but next year he’ll be ready to run the bases!

What is your birthday tradition?

Do you have what it takes?

starting a business

A display of pies from new business Desperation Bakehouse

Do you have what it takes to start your own small business?  There are so many things to address when thinking about starting a business for the first time.  You will be your own most important and first employee, so an objective analysis of your strengths and weaknesses is essential.

Are you someone who:
…can launch something on your own?
…is a self-starter and takes initiative?
…can make good decisions when there are many options?
…has the necessary physical and emotional stamina to be self-employed?
…can plan and organize new and existing information well?
…has a positive attitude and a passion for being in business?
…has good support from family and friends?

Do you have a business or business idea that you want to develop?
Do you know what business you want to start?  Do you know how to assess whether or not an idea is viable for you and the marketplace?

The best business for you is going to be the business where you have:
…a strong passion and a sustaining interest in the product or service.
…some of the skills needed to provide the service or build the product.
…some previous and related work experience.
…researched the potential for this type of enterprise.
…worked for someone who is doing something similar to what you would like to provide.
…some understanding of what the customer or client expects from this type of business.
…confidence that this product or service is wanted or needed in the marketplace and can attract clients/customers.

Not all of the above conditions need to be in place before you start exploring self-employment. But these are issues that will be key for long-term success!


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